Finance Assistant (11/25 NR) – British High Commission

British High Commission Nairobi Permanent Nairobi, Nairobi, Nairobi, , KE , Nairobi Nairobi Finance

British High Commission are looking for the Finance Assistant (11/25 NR) will work as part of the Corporate Services Finance team to deliver a full range of Financial, Budgeting and Accountancy services in keeping with the Foreign Commonwealth & Development Office policies and Generally Accepted Accounting Standards.
The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow. The FCDO operates an agile workforce and to facilitate this, you may be required to undertake other duties from time to time, as we may reasonably require.

Foreign, Commonwealth and Development Office (Operations and Corporate Services)

Finance

Roles and responsibilities:

Invoicing and Payment processing (60%)

  • In consultation with the Senior Finance Officer deliver staff salary payments (payroll) supporting documentation and assist with payroll computation.
  • Raising supplier invoices for payment in liaison with the Global Transaction Processing Centre (GTPC), based in the Philippines.
  • Raising credit and debit memos for payment.
  • Following up on refunds of purchase advances and travel advances.
  • Checking invoices on hold and liasing with relevant teams to resolve issues to facilitate payment.
  • Reviewing submitted invoices to ascertain compliance to procurement (P2P) guidelines.
  • Consolidating weekly mobile wallet payments supporting documents on a weekly basis for checking by Head of Finance
  • Following through the payment process to ensure timely payment of mobile wallet payments
  • Overseeing the raising of invoices for staff debts, manual invoices and the preparation of journals to correct mischargings

Reconciliation (10%)

  • Assist Partners Across Government (PAGs) on issues that may arise and to respond to queries e.g. on charging codes.
  • Ensuring transactions available for reconciliations are timely processed and uploaded on SharePoint, working with GTPC to resolve any outstanding queries within set timelines.

Cover for the Senior Finance Officer (10%)

  • Maintaining cash book (NPA) and ensuring cash policies and controls are followed.
  • Ensuring timely preparation of payroll for quality control checks by Head of Finance before approval and submission to the Hub & GTPC Manila.
  • Ensuring correct filing and reporting of monthly statutory deductions.

Others (20%)

  • Keep the accounts filing system up to date at all times and ensure good record keeping.
  • Ensuring compliance with FCDO accounting procedures and correct charging of other government departments.
  • Support in weeding/Clean-up of aging accounts records.
  • Assist in ensuring completeness and accuracy of fixed assets register through collaboration with teams to monitor asset movements and ensuring proper communication to the Fixed Assets team in London.
  • Other duties assigned to the incumbent by the Head of Finance or designee
Resources managed:

  • BHC cash box

  • Certified Public Accountant – CPA (K) or Chartered Certified Accountant (ACCA) registered with the Institute of Certified Public Accountants of Kenya (ICPAK) or Association of Chartered Certified Accountant
  • Microsoft Excel (Advanced Excel training will be an added advantage)

  • Bachelor in Commerce (Finance or Accounting option)
  • 2 years’ experience in a finance office team
  • Member of accounting body in good standing
  • Good communication skills, attention to detail and initiative.
  • Good team working skills

Delivering at Pace, Managing a Quality Service, Working Together

20 March 2025

Administrative Officer (AO)

Fixed Term

36.25

12 months

Africa

Kenya

Nairobi

1 May 2025

  • Please complete the application form in full as the information provided is used during screening.
  • Please check your application carefully before you submit, as no changes can be made once submitted.
  • The British High Commission will never request any payment or fees to apply for a position.
  • Employees recruited locally by the British High Commission in Nairobi are subject to Terms and Conditions of Service according to local employment law in Kenya.
  • It is essential that the applicants already have the right to live and work in Kenya without the need to apply for a work permit.
  • Employees who are not liable to pay local income tax on their Mission salary may have their salaries reduced by the equivalent local income tax amount.
  • Information about the Civil Service Success Profiles can be found on this link: https://www.gov.uk/government/publications/success-profiles. Please note:  AA=A1, AO=A2, EO=B3, HEO=C4, SEO=C5
  • Reference checking and security clearances will be conducted on successful candidates and appointment is subject to that clearance.
  • Please log into your profile on the application system on a regular basis to review the status of your application.
  • Appointable candidates who were unsuccessful may be placed on a ‘reserve list’.  If during the reserve period of 6 months the same or a largely similar role becomes available, that role may be offered to the second or subsequent candidate”

More Information

  • Address Nairobi,Nairobi,Nairobi, ,KE
  • Salary Offers KES 199 553,07
  • Ref. 1
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